Bespoke systems
When the spreadsheet stops fitting
We build the system around how your business already works — not the other way round. Below is one we run in production today.
In production
Bispo Coffees — green coffee trading across three countries
A green coffee trader operating between Brazil, Spain and the United Kingdom. Buying, stock, pricing, credit, invoicing and the client portal all run on one system we built and keep running.
25
modules delivered
3
jurisdictions
2
warehouses
113
API endpoints
What we have already built
Every item below is live in production. None of it is a promise.
Every client in one place
A CRM covering the whole funnel, from first contact to closing. No parallel spreadsheet.
Stock in more than one country
Two independent warehouses — United Kingdom and Spain — with live availability.
Pricing that already accounts for risk
Prices carry the cost of credit insurance according to each buyer's profile.
A credit score per client
The system sets the terms on its own — upfront, 7, 30 or 60 days — from history and risk.
Collections that run themselves
A reminder before the due date, follow-up on arrears, and escalation by channel, country and value.
Contracts signed digitally
A PDF in your own template, a recorded signature, version history and an audit trail.
A portal for their clients
Orders, available credit, invoices, contracts and samples — without waiting for office hours.
A B2B catalogue that takes orders
The buyer builds the order and places it in the portal. Auto-approved within their risk limit.
KYC on documents
Documents collected and reviewed inside the system, with the file going on to the insurer.
Accounting per jurisdiction
United Kingdom, Spain and Brazil, each with its own tax treatment and financial cycle.
Roles and permissions
Each person sees what belongs to them. Profiles such as Finance Manager and Legal, configurable.
An assistant that knows your data
It answers about an order, an invoice or a client by reading the system — not a generic chat bolted on top.
How it works
- 1We sit with your operation until we understand it — including what is broken.
- 2We deliver in working pieces. You use the first one before the second exists.
- 3Everything runs on our infrastructure, with backup and support included.
- 4It keeps growing. The Bispo system gained 16 modules beyond the original scope.
What we do not do
- Systems nobody looks after once they are delivered
- A fixed deadline promised before we understand the operation
- Software that needs an IT team just to be used
Bespoke systems are quoted per project, after we understand the operation. There is no price list, and a price given before that conversation would be a guess.
The system is one part. See everything we do or look at the work.
For one module on top of an existing system. A complete system starts at £12,000, and ongoing maintenance at £180/month. The exact figure comes after we understand the operation.
See all pricesTell us what is not fitting any more
Leave your name and number. We look at the operation before talking about price.
We reply the same working day.